Administrator

Administrator, Hampshire £12/h

Job Overview:

We are seeking a highly organized and detail-oriented Administrator to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires a person with excellent attention to detail, proficiency in Microsoft Office, and previous experience in a similar administrative position.

Key Responsibilities:

• Office Administration:

  • Manage office supplies inventory and place orders as needed.
  • Maintain organized filing systems for physical and digital documents.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist in the preparation of regularly scheduled reports.

• Support Tasks:

  • Answer and direct phone calls and emails.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare agendas and take minutes during meetings.
  • Provide general support to visitors.

• Document Management:

  • Draft, format, and edit documents, presentations, and correspondence.
  • Ensure documents are accurate and compliant with company standards.

• Data Management:

  • Enter, update, and maintain data in various systems and databases.
  • Generate and analyse data reports as required.

• Coordination and Communication:

  • Liaise with executive and senior administrative assistants to handle requests and queries.
  • Collaborate with other team members to achieve organizational goals.

• Experience:

  • Proven experience as an Administrator, Administrative Assistant, or in a similar role.
  • Experience in managing multiple priorities and administrative coordination.

• Skills:

  • Attention to Detail: High degree of accuracy and attention to detail in all tasks.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Organisational Skills: Strong organizational skills with the ability to multi-task and prioritize workload.
  • Communication Skills: Excellent written and verbal communication skills.

Working Conditions:

• This role is office-based with standard working hours – 08:00-16:30