Commercial Administrator

Commercial Administrator
Purpose of Role:
To support the Project Team in maximising the successful running and commercial control of each project.

Description of Job:

• File commercial documents on SharePoint and update our clients Tools & Systems
• Review procurement programme with the Project Manager and Senior QS and send enquiries to suppliers so that orders can be placed in time to meet programme
• Work closely with others in the procurement function and review opportunities for continuous business improvements
• Purchase goods, materials or services in line with the specified cost, quality and delivery targets
• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities

Accountabilities/Responsibilities:

• Raise and issue PO’s to the relevant suppliers in a timely manner
• Monitor and advise on any issues which present risk or opportunity to the business
• Prepare updates and reports as and when required
• Build, maintain and manage supplier relationships
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships
• Ensure compliance to company guidelines, purchasing policies and procedures
• Conduct research for new suppliers
• Compile data relating to supplier performance to enable evaluation
• Break down the budgets for each site and add to the management system (SiteTracker), or site CVR templates
• Regularly monitor the labour, plant and material budgets and raise any concerns with the QS ahead of weekly progress meetings
• Raise quotes and/or invoices on Sitetracker / SAP
• This list is not exhaustive, and the job holder will be expected to become involved in a range of activities to enable the Company to succeed

Key Attributes:

• Experience of Coupa and SAP desirable but not essential
• Good demonstrable interpersonal and communication skills
• Intermediate experience of Microsoft Excel (Pivots & VLOOKUP useful)
• Ability to work within a flexible and virtual team structure dealing with key stakeholders at all levels
• Good attention to detail and data analysis skills
• Ability to adapt to changes and enjoy challenges this may bring
• Detail-oriented with exceptional organisational skills; must be able to multi-task and prioritise
• Ability to build strong relationships, internally and externally
• Excellent written and verbal communication skills
• Team player
• A positive can-do attitude
• Enjoys working collaboratively
• Motivated by challenge
• Culturally astute